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Important Dates

Release DateJan 3rd 2024
Submission DeadlineFeb 14, 2024
Award DateApril 4, 2024
Project Start DateJuly 1, 2024
Project Completion DateJune 30, 2025

Table of Contents

General Overview


In 1945, the California Legislature passed the Local Hospital District Law authorizing the creation of special districts. This law was amended in 1965, and again in 1994, to better reflect that health care was increasingly being provided outside of the hospital setting. As with many other Districts, in recent years, Sierra Kings Health Care District (referred to as “the District”) has evolved from a direct service hospital provider to a community-based grantmaker.

After conducting a comprehensive needs assessment and a related strategic planning process, the District adopted its 2021-2024 Strategic Plan, which commits to improving community health and wellness with special attention to three priorities: Obesity, Diabetes, and Behavioral Health. Grant seekers are encouraged to carefully review the District’s 2021-2024 Strategic Plan to ensure an understanding of the District’s vision, mission, guiding principles, specific goals, objectives, and preferred best practices. A copy of the 2021-2024 Strategic Plan can be attained from the District’s corporate office or on the District’s webpage, www.skhcd.org.

As an emerging community partner, the District issues this Request for Proposals (RFP) No. 2024-14 to facilitate a process for awarding Mini-Grants. There is $25,000 available for mini-grants for up to $5,000 each. The District seeks proposals from trusted community partners. It is open to applications from non-profit organizations, public agencies, faith-based organizations, private for-profits, schools, members of the community, and others. Proposals will be accepted and evaluated based on current and emerging community health needs related to District priorities. The District reserves the right to withdraw or adjust this RFP. Grant recipients must demonstrate documentation (invoices, receipts, list of expenditures, and/or general ledgers) for all mini-grant expenses.

General Criterion

  • The proposed project must aim to impact District priorities:  Obesity, Diabetes, and/or Behavioral Health.
  • Priority funding will be offered to innovative, prevention-focused pilot projects.  Refer

to the suggested best practices in the District’s 2021-2024 Strategic Plan.

  • Grant requests cannot exceed $5,000.
  • Grant awards will be limited to programs deployed within District boundaries. 
  • Grant seekers may apply for (and be awarded) multiple mini-grants. However, an agency or organization may only have one mini-grant open at any given time.
  • If the applicant is functioning under a governing body, a copy of a letter indicating approval by the governing body should be attached to the Cover Sheet (i.e., School Board, City Council, etc.)
  • Grant seekers should identify and establish collaborative partnerships (if applicable) prior to applying. Any collaborative partnerships mentioned on the application must be captured in attachment D included in the submission packet.
  • All awardees must participate in a Mini-Grant Orientation before releasing mini-grant funding from the District.
  • All expenditures must occur after the date of the mini-grant contract.
  • Projects submitted must conclude within 12 months of the mini-grant contract date.
    • All awardees will ensure that the project clearly identifies District attribution by using the District’s logo and name (Sierra Kings Health Care District) on printed materials, website, etc., whenever possible.
  • A Project Closeout Interview is due at the conclusion of the project. The Project Closeout Interview will include a review of all expenditures.  All awardees must provide receipts, invoices, etc., to support reported expenses.  Any receipts reflecting a purchase date before the contract award date will not be approved.  If the grantee cannot demonstrate acceptable spending documentation, mini-grant funding of that amount may be deemed ineligible and reimbursed back to the District. 

 

Farmers market ribbon cutting

Uses of Mini-Grant Funds

Ineligible Uses

District funds awarded under RFP No. 2024-14 for the Mini-Grant process may not be used for the following purposes:

  • Supplanting existing funding for existing services, goods, and programming
  • Capital improvements and/or real property (Any one item more than $1,000.00 and/or immobile. The District reserves the right to approve or deny requests on an individual basis)
  • Fundraising/Sponsorship
  • Bonuses/Commission
  • Indirect/Administrative Costs
  • Wages/Salaries

Eligible Uses

District funds awarded under RFP No. 2024-14 for the Mini-Grant process may be used for the following purposes:

  • Supplement existing funding for services, goods, and programming
  • Professional development
  • Training and classes
  • Collateral materials
  • Community Events
    Services, goods, and programming
  • Small Subcontracts

Purpose of Mini Grant Funding

The purpose of mini-grant funding to be released under RFP No. 24-14 is to impact the District’s 2021-2024 Strategic Plan.  Grant seekers are encouraged to refer to the Strategic Plan which can be found here. Paper Copies can be picked up from the District’s corporate office.  The following are brief highlights from the Strategic Plan.

PRIORITIES:

  • Obesity

  • Diabetes

  • Behavioral Health

Programs should use our slogans to convey our priorities in an appealing way by encouraging the community to:

  • EAT FRESH!

  • GET ACTIVE!

  • CHECK-IN!

  • LIVE THEIR BEST LIFE!

Exercise for seniors

GOALS AND OBJECTIVES

GOAL 1:  Expand access to preventative health services and supports.

1a.  Increase the availability of obesity and diabetes education and awareness.

1b.  Increase the availability of obesity and diabetes preventative services and supports.

1c.  Increase access to adequate nutrition and fitness to mitigate the onset of obesity/diabetes.

 

GOAL 2:  Expand access to behavioral health services and supports.

2a.  Increase the availability of behavioral health education and awareness.

2b.  Increase the identification of undiagnosed behavioral health needs.

2c.  Increase access to multi-disciplinary behavioral health interventions.

Preparing Your Proposal

To submit a proposal under RFP No. 2024-14 for one-time Mini-Grant funding, please respond to the following prompts using standard margins and 12-point font. Your responses should be precise and concise, as submissions are limited to the following:

  • Completed Cover Sheet. (See Attachment A, included in the submission packet.)
  • Two-page narrative in response to the prompts listed below:
  1. Specify the District goal and objective(s) this project intends to impact. (Refer to District goals and objectives per the 2021-2024 Strategic Plan.)
  2. Demonstrate the unmet need this project will aim to address.
  3. Describe the primary strategy or intervention this project proposes to implement. Be specific about how this project is a prevention-focused pilot project. Consult Best Practices outlined in the 2021-2024 Strategic Plan.
  4. List your target population and quantify the number of service units anticipated. (i.e., no. of people to be served, no. of products to be purchased, no. of convenings to be held, etc.) Please specify if your target population is underserved, i.e., geographically isolated, impoverished, etc. Include the District zone that you intend to target and specifically discuss how you intend to outreach and ensure the inclusion of each zone.
  5. Give an estimated project start date and end date.
  6. Explain how your agency will know if the proposed project is successful. List your indicator(s) of success, i.e., increased capacity, improved knowledge, etc. Be as specific as possible.
  7. Explain why and how your agency/organization is preferable to lead this proposed project.
  8. List collaborative partners and their respective roles in making this project a success.
  9. Describe why the project is an efficient use of public funds and resources.
  • Itemized budget with narrative. (See Attachment B, included in the submission packet)
  • Executed Statement of Non-Supplantation. (See Attachment C, included in the submission packet)
  • Strategic Partnerships with endorsement (if applicable). (see Attachment D, included in the submission packet)
  • Proof of governing agency approval if your program runs under a governing body. (i.e., School board, City Council, Board, etc.)

Applications may be mailed or hand-delivered to the District Office. However, applications must be received on or before Wednesday, February 14, 2024, no later than noon.<

Applications will not be accepted via email. Please submit one (1) original and nine (9) complete copies of the application to:

Merari Gutierrez
Finance/Program Manager
Sierra Kings Health Care District
1011 G. Street
Reedley, CA 93654.

Appeals Process

If grant funding is unspent during this initial mini-grant period, the District reserves the right to continue to receive proposals and make funding awards under RFP No. 2024-14 until the District’s designated mini-grant funding of $25,000 is exhausted. Mini-grant proposals submitted under this RFP will be reviewed and evaluated by the District Board, staff, and/or independent evaluators at the discretion of the District. During the review process, District staff may contact grant seekers for additional information or to clarify proposal content and may elect to interview applicants or do a site visit before making a funding recommendation. However, an expression of interest by staff should not be construed as an indication of forthcoming grant approval. Funding recommendations will be presented to the District for consideration at a public board meeting. The District reserves the right, at its sole discretion, to waive minor irregularities in submittal requirements, to request modifications of proposals submitted, to accept or reject any or all proposals received, to grant full or partial funding of any request, and/or to cancel all or part of this mini-grant solicitation at any time before awards. Each applicant understands that there is no appeals process

Mini Grant Submission Packet Request

If you would like to apply for a mini grant. Please fill out the request form and one will be emailed to you within 1-2 business days.

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